The GOC, Transvaal and Orange free State recommends in his letter of 20.12.02
(1) Officiating clergymen should be treated on similar lines to those recommended for Town Guards and that medals should on by granted to them in individual cases when the place at which an 'officiating clergyman' was employed has been actually attached by the enemy, or when he can be shown to have been employed under circumstances constituting actual 'active service'.
[later note - Apparently this differentiates between 'officiating clergymen' and Army Chaplains, as the latter were awarded battle clasps]
(2) As regards clasps the rule laid down for Town Guards should also apply namely that no clasps will be issued except the individual has served in some action for which a clasp has been awarded, such as Defence of Kimberley, Mafeking and Ladysmith and that the colony clasps will not be issued to officiating clergymen.
(3) That all applications for medals should be submitted through the General Officer commanding in the colony concerned and that the medal should only be granted in cases approved by that officer.
The GOC, Transvaal and OFS, was informed by letter of 4th February 1903 that the C-in-C approved of the above proposal and that necessary instructions had been given with regard to the disposal of future applications in the manner suggested as laid down in paragraph [of further instructions] AO 94 of 1901.