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On the 26th April 1906 the WO write Major Twiss RE (India) enquiring as to the system of selection of the employees of the Impl Mil Rys and "whether the fact of a Ry employee's name being omitted from the Roll bearing your signature, is to be considered sufficient grounds for his being considered ineligible for the award of the Queen's Medal."
Major Twiss replied on 18th May 1906
"I am unable after this lapse of time to remember the detail of the system on which I based the preparation of the medal rolls of the employees of the IMR.
2. The ever varying and large number of employees on the IMR rendered the compilation of the medal rolls an exceedingly troublesome mater, and though they were very carefully prepared from lists submitted by the various Departments of the Railway and were as complete as circumstances attendant on a long campaign admitted, it was foreseen that in the future applications from men whose names were not on the rolls would inevitably come in.
3. In order to deal with such applications a statement of conditions of eligibility was prepared and to the best of my recollection forwarded to the General Manager CSAR with a copy of the medal rolls.
4. As desired in the last para of your letter under reply I have to state that I consider after this lapse of time no railway employee whose name is not on the rolls prepared by me, should be considered eligible for the award of the Queen's Medal"
Case of Mr M W White in AG 2/M/15471.